$60,000 - $70,000 (Annual) Full Time Permanent Entry Level 4-Year Degree Non-Profit, Fine Arts, Administration, Registrars/Collections Mgmt., Visitor Services Comprehensive Medical, Dental, and Vision Insurance Plans 401k Description Executive Assistant to Artist Full Time, Salaried Position Overview: We are seeking a highly organized, proactive, and discreet Executive Assistant to support a renowned contemporary Artist in both professional and personal capacities. This role requires exceptional communication skills, a strong sense of aesthetics, and the ability to thrive in a fast-paced, creative environment. The Executive Assistant will play a critical role in managing the Artist’s multifaceted career, providing high-level support across their artistic practice, public engagements, philanthropic initiatives, and board responsibilities. The ideal candidate is detail-oriented, adaptable, and passionate about the arts, with experience supporting high-profile or creative professionals. This position typically follows regular office hours, Monday through Friday from 10:00 AM to 6:00 PM. However, due to the dynamic nature of the role, there will be occasions where additional hours are required, including evenings and weekends, to accommodate events, deadlines, and other time-sensitive matters. Duties to Include: Oversee complex personal and professional travel arrangements and itineraries Manage complex calendar and scheduling for meetings, travel, public appearances and project deadlines Assist with preparation and follow-through on board participation, including meeting coordination, material review, and correspondence Provide administrative support including correspondence, filing, and expense reporting Set agendas, take notes, and support follow up to ensure Artist is informed of key deliverables and deadlines for projects Support studio’s file system organization and upkeep; Input and update information in project management system and archive Draft digital e-blasts and newsletters on behalf of the Studio Handle administrative and clerical tasks, such as answering phone calls and emails Maintain office supplies and coordinate general studio maintenance Welcome guests and visitors in a professional manner Assist with shipping and receiving Assist in coordinating studio outings and events as needed Skills/Qualifications: Minimum of 2 years’ experience in a similar role, preferably in a creative industry Track record of managing complex schedules and projects in a deadline-driven environment Strong written and verbal communication, with the ability to liaise with family/friends, philanthropic boards, and high-profile visitors in a polished and professional manner. Able to handle confidential matters with the highest level of discretion and professionalism. Strong computer skills, including high proficiency in Google workspace, MS Office Suite, and Adobe Suite; experience with Asana a plus Familiarity with the contemporary art world and its dynamics is highly desirable Personal Attributes: Calm under pressure: unfazed by high-profile guests and a dynamic creative environment. High emotional intelligence: comfortable navigating personal and professional interactions with empathy, tact, and respect for boundaries. Proactive & Resourceful: Takes initiative and anticipates needs without constant direction. Highly motivated, self-starter You thrive in a fast-paced environment with a high degree of ambiguity. You view no task as too small and have an interest in the arts. How to apply Applicants should submit a resume and cover letter as a single PDF. #J-18808-Ljbffr New York Foundation for the Arts
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