Job Description

A top-producing real estate agent in Coral Gables is seeking a highly organized, detail-oriented, and proactive Office Assistant / Listing Coordinator to join a dynamic and fast-paced team. This position plays a vital role in ensuring the smooth operation of real estate listings and day-to-day business functions. Candidate must have a reliable vehicle, as local travel may be required for errands, appointments, or listing tasks.

Key Responsibilities:

· Manage agent’s calendar, scheduling appointments (business and personal)

· Coordinate and manage all aspects of listings from pre-list to close

· Answer and return phone calls professionally and promptly

· Handle email, text messages, and client communications

· Maintain an organized, structured approach to multitasking in a fast-paced environment

· Collaborate closely with team members, including the marketing coordinator, transaction manager, and subagents

· Assist with administrative tasks and special projects, including research

· Collect, analyze, and organize feedback from clients and showings

· Provide exceptional customer service and maintain client satisfaction

· Support marketing efforts and help generate new business opportunities

Requirements

• 2–5 years of administrative experience (real estate experience is a plus)
• Bilingual in English and Spanish (required)
• Strong knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams, Planner, etc.)
• Excellent communication and interpersonal skills
• Highly motivated, team-oriented, and have a positive attitude
• Licensed Real Estate licensee preferred
• Ability to work both independently and collaboratively within a close-knit team
• Must be flexible with availability during evenings and weekends as needed.

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